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File and document digitization
Mailroom Operations
Your specialist for your mailroom and other in-house services
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File Destruction
The secure solution for your documents after the retention period expires
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File Digitization
Digitize your files – we make it happen as your expert scanning service provider
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Data Protection Consulting
Stay on the safe side with our experts
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File and document digitization
File Digitization with Rhenus Docs to Data
We specialize in the digitization of files and documents. With modern technology and a dedicated team of experts, we transform physical documents into digital formats that are easily accessible, searchable and securely stored. Our scanning service enables businesses to increase efficiency, save space and ensure the security of their data
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With our help, you can make the transition to a paperless office smooth and efficient.
What Does File Digitization Include?
Our document digitization process consists of five simple steps. If you have recognized the need for file digitization, feel free to contact us. Providing excellent service is our priority – that is why we are happy to pick up your documents for digitization directly from your facility and prepare them for the scanning service. We also handle time-consuming tasks, such as staple removal. Once the file digitization process is complete, your documents are indexed and classified. You will then receive everything back in digital form.
Our Service Portfolio
Scanning Files
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Our scanning service offers businessess the ability to efficiently convert paper-based documents into digital formats. This includes preparing files, scanning them as well as indexing and classifying the digitized data using AI technoligies. The scanned documents are securely stored and can be physically archived or integrated into digital archives upon requests, streamlining access and saving both time and costs.
Personnel Files
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The digital personnel file from Docs to Data provides an efficient solution for businesses to convert personell records into digital formats. This enables centralized, legally compliant management and quick access to employee data, optimizing processes in HR departments and ensuring compliance with data protection regulations.
Patient Files
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Transitioning to digital patient records streamlines bureaucratic processes in healthcare by securly digitizing and archiving physical documents. This simplifies access, saves space and increases efficiency in the daily handling of patient records.
Digital Mailroom
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Our digital mailroom offers businesses a seamless solution for digitizing and efficiently managing incoming mail. Using modern technologies, daily correspondence is immediately registrated, digitized and integrated into electric workflows, reduccing processing time and simplifying information distribution. This solution also supports sustainable, paperless office practices.
Invoice Processing
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Our digital invoice processing service the efficient and automated registration and management of incoming invoices. With our solution, all invoices are centrally collected, quickly processed and seamlessly integrated into your internal workflows. This not only improves transparency and traceability but also redues errors and ensures compliance with all legal requirements. Thanks to our digitization solution, you will save valuable time and resources in invoice management.
Document management
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Our intellegent document management system provides a comprehensive solution for managing and optimizing your business documents. Using modern technologies, your documents are digitally registered, automatically processed and stored. This allows for quick and secure management as well as efficient search and retrieval of documents. Our solutions helps you optimize business processes, reduce long-term costs and meet all legal and data protection requirements.
Your Benefits with Rhenus Docs to Data File Digitization
- Space Savings
Digitizing physical documents significantly reduces the need for storage space. - Faster Access
Digital files are easily searchable and retrievable, saving time and increasing efficiency. - Cost Reduction
Eliminating printing, shipping, archiving and storage costs results in substantial savings. - Improved Security
Creating backups of digital files prevents data loss. Encryption and access restrictions enhance the security of your information.