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Filing and document archiving
Mailroom Operations
Your specialist for your mailroom and other in-house services
MoreFile Destruction
The secure solution for your documents after the retention period expires
MoreFile Digitization
Digitize your files – we make it happen as your expert scanning service provider
MoreData Protection Consulting
Stay on the safe side with our experts
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Filing and document archiving
External File and Document Archiving
Rhenus Archiv Services, a subsidiary of Rhenus Office Systems, is specialized in the external archiving of your files and documents.
With more than 25 years of experience, we offer tailored solutions for companies in various industries.
Rely on our expertise for the secure and efficient storage of your records. Our secure archives ensure the long-term safety and availability of your documents. With our digital and analog solutions, we enable quick and easy access to your archived files.
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Archiving Your Valuable Records
To ensure compliance with legal retention periods, many companies require assistance in setting up a legally compliant archive. Even internal archives must carefully consider access management and document protection, which often poses a challenge.
In addition, internal archives take up significant space that could be used more efficiently. Internal archives also unnecessarily bind staff resources, as they are often less organized than external archives and searching for documents typically takes longer. Additionally, there is a higher risk of mold or other damage due to improper storage of files.
For these reasons, working with a professional archiving service provider is recommended.
Holistic Solution for All Archiving Needs
The responsibilities of an archiving service provider do not end with document storage. The management of outsourced or stored documents must also be efficient and reliable.
Therefore, we offer a range of additional services for your archiving needs. With our hybrid file management, Scan-on-Demand, and our proprietary Rhenus platform, we provide you with an optimal package to securely and quickly manage your documents. Our comprehensive solutions ensure that you can access your archived documents at any time while maintaining the highest security standards.
Rely on our expertise for smooth and efficient document management.
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We not only provide the necessary protection but also optimize the use of your space and resources – with us, you can be confident that your records are always in good hands.
Additional Services by Rhenus Archiv Services
Through close collaboration with our subsidiary Z.A.S. Zentral Archiv Service, we can offer archiving services specifically tailored to the life sciences sector. In this field, legal requirements are particularly stringent and both Z.A.S. and we hold the necessary certifications for pharmaceutical archiving.
As part of the globally operating Rhenus Group, we also benefit from extensive logistics and industry solutions.
In addition to classic archiving, we offer pallet storage, long-term storage and fulfillment services.
Life Sciences Archiving
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As a certified service provider (e.g., GLP, GMP), we offer solutions for temperature-controlled sample management and cryo-storage (up to -196°C) as well as the storage of physical and electronic data. Learn more about the GxP archiving solutions from Rhenus Archiv Services and Z.A.S. Zentral Archiv Service!
Pallet Storage
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Customized short-, medium- and long-term storage solutions for your pallets. Learn more about efficient solutions for seasonal peaks or high production rates!
Long-Term Storage
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Spare parts, prototypes and electronic components – all of these must be preserved long-term. Discover efficient and space-saving solutions with Rhenus Archiv Services!
Fulfillment
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In collaboration with a globally operating logistics service provider, we offer precise and customized processes for the timely shipping of your products. From goods receipt to delivery, we handle the entire fulfillment process for you!
Your Benefits with Rhenus Archiv Services
- Compliance with Legal Requirements
We ensure that your documents are always archived in accordance with current legal retention periods, data protection regulations and compliance requirements. - Highest Security Standards
Our secure archives provide comprehensive safety measures to protect your data. These include physical security measures, state-of-the-art fire protection systems and continuous monitoring technologies to reliably prevent unauthorized access and damage. - Space and Resource Efficency
By outsourcing you documents, you save valuable space and reduce the need for internal storage capacity. This allows you tou use your premises, resources and staff much more efficiently. - Quick and Easy Access
We offer modern digital solutions such as Scan-on-Demand and digital access platforms. With these, you can retrieve your archived documents quickly and easily, significantly boosting your company's productivity and efficiency. - Cost Savings
By eliminating internal archiving systems, additional staff and the management of physical archives, you can allocate resources more effectively and economically.